Pay an Invoice

Once a good or service has been received, the invoice generated by the vendor is ready for payment.
 
The following steps outline the process for the payment of an invoice:
 
1.  Initiate the purchase order - see Make a Purchase.
 
2.  Receive the good or service.
 
3.  Wait for the vendor to generate the invoice (with PO#), and send
      to accountspayable@finance.rutgers.edu
      Invoices should not be sent to the department or payment may be delayed.  
 
4.  Track the status of the invoice in RU Marketplace.  Status can be checked by inputting
​      a requisition number, purchase order, or invoice number in the search bar on the upper
​      right-hand side of the homepage.  Use the Execute a Document Search job aid for
      assistance.
 
5.  Receive notification from RU Marketplace that the invoice is fully processed and
     scheduled for payment.
 
6.  Approve the invoice (if the invoice is $5,000 or greater).  Approval will not result in
​     double payment
.
 
7.  Wait for the  fully processed and approved invoice to route from RU Marketplace
      to Oracle Financials.  The expense hits the General Ledger (G/L) and payment is  
​      received by the vendor according to the purchase order's payment terms and
      method.    
       

What if there is an invoice issue?

1.  Notify Accounts Payable via "Comments" in RU Marketplace if a discrepancy is 
​     discovered.
 
2.  Wait for Accounts Payable to coordinate the resolution of the issue, which may
​      include school or unit action.
 
3.  Follow all notes and remedial actions in RU Marketplace.  
 
 

Related Job Aids and Training 
Execute a Document Search

Related Policy 
Invoice Processing 40.2.4