Forms Repository

To help us fulfill and track your purchase requests, we need you to fill out certain forms. You can download purchasing forms, fill them in electronically, and upload them to RU Marketplace. Some of these forms are general and some are specific to certain transactions.

We frequently update our forms, so please download them from this page for each request to ensure you're following the most current protocol. As always, please contact us if you have questions.

General Purchasing Forms

Request for Sole Source Justification (DOC) 9/1/16
Waive the competitive bid process by demonstrating that only one supplier provides the goods you seek. You also complete this form if you had to make a purchase during an emergency.

Standard Purchase Order Terms and Conditions (DOC) 1/4/17

Information Technology

IT Professional Service Provider Agreement (DOC) 10/19/16
Engaging an independent contractor for IT services. This form must be completed, signed, and uploaded to RU Marketplace as part of your requisition.

Amendment to IT Professional Service Provider Agreement (DOC) 1/6/17
Complete to amend or add additional work to an existing IT Professional Service Provider Agreement.

Performance Agreement

Performance Agreement (DOC) and Instructions for the use of the Performance Agreement (DOC) 2/23/17
The Performance Agreement should be used to contract with performers, artists, speakers and other professionals engaged in the performing arts. For questions concerning the Agreement or Instructions, please contact Kathryn Kuhnert.

Professional Services

Professional Service Provider Agreement (DOC) 10/19/16
Engaging an independent contractor. This form must be completed, signed, and uploaded to RU Marketplace as part of your requisition.

Amendment to Professional Service Provider Agreement (DOC) 1/6/17
Complete to amend or add additional work to an existing Professional Service Provider Agreement.

Independent Contractor or Employee Determination (DOC) 6/8/15
Engaging an independent contractor. This form must be completed, signed, and uploaded to RU Marketplace as part of your requisition.

Scope of Work (DOC) 7/13/10
Aid for drafting of the requirements of the requested work engagement.

Facilities

Equipment & Alterations To Building/Grounds Checklist (DOC) 7/7/09
Submit with requisitions for large or complicated equipment. 

Vehicle Purchase Form (DOC)  03/07/16 and Vehicle Purchase Process (PDF) overview
The vehicle purchase form is to be completed as a RU Marketplace Form .

AT&T Cell Phone Order Form (PDF)

Verizon Cell Phone Order Form (DOC)

RU MARKETPLACE APPROVAL HIERARCHY / ACCESS REQUEST FORM

RU Marketplace Access Request Form
Form to be completed to request RU Marketplace system access.  Please complete form and send to Veronica Suraci.

IPO

Internal Purchase Order (IPO) Request Form and Instructions (DOC) 12/5/16
Form to be completed to request new internal supplier setup.  Departments need to fill-out and email to Janet Green.

Travel

Travel Advance Request (DOC) 1/24/06
Use when a university employee is requesting a travel advance.

Tax Forms

W-9 (PDF)
To conform to IRS regulations, Rutgers must have a federal tax identification number or social security number in our files for ALL VENDORS and INDIVIDUALS receiving payments from Rutgers University.

Foreign Visitor Information Sheet for Payment Purposes (XLS)
For tax purposes, the IRS classifies individuals as U.S. citizens, permanent residents, such as green card holders, resident aliens, and nonresident aliens. This form helps determine how to classify a non-U.S. citizen and indicates what documentation must be completed before any payments can be processed. You should also review VISA statuses and payment eligibility (PDF). If you have any questions, please contact the Tax Services Department in the Office of the University Controller at 848-445-4212.

W-8Ben (PDF) and IRS instructions (PDF)
Certifies foreign status. Needs to be completed for any foreign individual when making a payment to them. It is also used to validate a tax treaty exemption from, or a reduced rate of, withholding on copyright royalties and scholarship/fellowship payments.

Nonresident Alien Tax 8233 (PDF) and IRS instructions (PDF)
Nonresident aliens use this form to claim exemption from withholding on compensation for independent personal services.