FY23 Year-end Guidance and Schedule
Category: Accounts Payable, Travel and Expense, Alert, Featured, Purchasing
Dear Rutgers Colleagues,
Please review the information and deadlines below to navigate the fiscal year 2023 year-end process, and to ensure your financial transactions are processed in a timely manner.
Processing and Submission Deadlines
Please adhere to the following timelines to ensure we have adequate time to process your transactions prior to year-end close. All transactions must be completed by 4:30 PM on the date specified.
Date | Area | School/Unit Action |
Friday, June 2 |
Purchasing |
|
Friday, June 9 | Travel and Expense |
|
Friday, June 9 | Accounts Payable |
|
Purchasing |
|
|
Thursday, June 15 |
Purchasing |
|
Wednesday, June 21 | Interdepartmental Purchasing |
|
Accounts Payables |
|
|
Wednesday, July 19 | Accounts Payable |
|
Additional Information:
- Open Purchase Orders. Encumbrances that were initiated through a purchase order in RU Marketplace will automatically carry over to fiscal year 2024. No action is required by schools, departments or units.
- Check Printing. Fiscal year 2024 begins on Monday, July 3, 2023. We do not anticipate any disruption to the check printing and distribution process. Accounts Payable may add additional payment runs if necessary.
- Invoice Processing. If you need additional information or supporting documentation related to supplier payments, please contact the Procurement Help Desk. Be sure all purchase orders are adequately funded so invoices can be processed prior to year-end close.
- Oracle Financial Reporting. If you have questions related to Oracle financial reporting and budgeting, please contact the Financial Management Help Desk.
- Guidance for Purchase Order Tracking and Closeout, job aid link: PO Guidance: Procurement Course Pathway (instructure.com)
Thank you for your partnership as we prepare for a successful fiscal year-end close.