Strategic Supplier Contracts

University Procurement Services negotiates and implements university-wide contract pricing agreements to bring a best-value product or service contract to the university community.   These formal supplier contract pricing agreements are the result of Strategic Sourcing initiatives that have been negotiated through a rigorous process to take advantage of the University's significant buying power. Contract suppliers are expected to provide "best-in-class" pricing to the University and offer agreed upon contract pricing to all University departments and affiliates. 

To leverage best pricing for the University, departments are encouraged to use these University-wide contracts. 

Biomedical & Scientific Research Equipment, Reagents, and Laboratory Supplies

CONTRACTED SUPPLIER

VWR is our Contracted Supplier for Biomedical & Scientific Research Equipment, Reagents, and Laboratory Supplies. Contract R16-3118

GENERAL GUIDELINES

  • HOW TO PLACE AN ORDER
    • All purchasing from VWR should be done through the VWR “Punchout” Catalog in RU Marketplace.
    • If a quote was provided, it will be available under “My Quotes” in the VWR “Punchout” Catalog.  For further guidance, please view the Job Aide available in Canvas.

Biomedical & Scientific Research Equipment, Reagents, and Laboratory Supplies-OEM 

CONTRACTED SUPPLIERS

Please see the list of OEM Contracted Suppliers,  with contact information.  

If you need more information, please contact the appropriate Supplier Representative or Procurement contact. Contract R16-3119

Bottled Water Services

CONTRACTED SUPPLIER
DS Services of America, Inc. dba Crystal Springs Water is the preferred supplier for bottled water and water filtration services.

GENERAL GUIDELINES

Ordering Information:

  1. Complete Account Set Up Form and attach to your requisition (Note: Please make sure all Site Detail Requirements are detailed on the Account Set Up Form). 
  2. Email completed Account Set Up Form To: onboardingcs@dsservices.com

  3. Based on the information provided, DS Services of America, Inc. dba Crystal Springs Water will then book your order and supply your site with an individual account number.

  4. Upon receipt of this 15-digit account number, please set up a purchase order.  Please see here for additional information.

  5. All requisitions for this supplier must be submitted on a Service Request, with your respective account information included.  DO NOT USE Quick Order or Goods Request forms. 
  6. Once DS Services of America, Inc. dba Crystal Springs Water receives the purchase order, the first delivery will take place within the week.

  7. Once the account is active (after first delivery is completed) invoices will be sent directly to: accountspayable@finance.rutgers.edu.
     

PROCUREMENT CONTACT

​Dennis DeMarino, Associate Director 
Phone: (848) 932-0029
Email: dd780@finance.rutgers.edu

SUPPLIER CONTACT

Sylvie Di Saverio
Phone: (347) 931-3405
Email: sdisaverio@dsservices.com

Copiers

CONTRACTED SUPPLIER
Ricoh USA is our Contracted Supplier.  

Konica, Sharp, Xerox and Cannon are no longer the strategic suppliers for multifunction copiers & printers.  If your current copier is under a lease agreement with any of these providers, it will remain in effect until current lease terms expire. Contract R16-0011

GENERAL GUIDELINES

  • University will not allow maintenance contracts for copiers  that are older than 48 months.
  • If you currently own your copier, you must contact the Logistics and Warehousing Department for removal purposes before replacing.
  • Please be advised that your new copier from Ricoh will take approximately 10-15 business days for delivery after receipt of the purchase order. 
  • If you are returning a non-Ricoh brand copier that is at the end of its existing lease, please contact the appropriate Manufacturer sales representative below.  Please have the following information available: Copier #,  Serial Number#, and copier location (These numbers are available on the front of your MFD)
    • Xerox - Frank Aocella
    • Konica/Minolta - Michael Schwartz
    • Sharp - Michael Cruz


SUPPLIER CONTACT

If your current Ricoh copier lease is expiring, please contact the Ricoh represenative that services your campus and/or department:

Document Translation/Foreign Language Interpreting Services

CONTRACTED SUPPLIERS

The University has contracted with eleven (11) Suppliers for Document Translation/Foreign Language Interpreting Services- University Wide.  The award of Proposal #R16-2986 is effective through April 14, 2021, and may be extended two additional years at the discretion of the University. Contract 2018-3286

  • Auracom International, Inc.
  • Corporate Translation Services, Inc./Language Link DBA
  • CQ Fluency, Inc.
  • Day Translations Inc.
  • Deaf-talk dba DT Interpreting
  • Integrated Translation Services
  • Interpreters Unlimited, Inc.
  • Language Access Network - Martti
  • Language Line Services, Inc.
  • Saliger-Braun Inc. dba Keylingo Translations of Princeton
  • Telelanguage, Inc.


GENERAL GUIDELINES

  • Cancellations - The University has the right to cancel any service at no charge up to 48 hours prior to the scheduled time.  In the event such services are not cancelled as set forth herein, the University shall be responsible for a cancellation fee not to exceed twenty-five (25) percent of the service fee.

  • For additional information, please contact Yvonne Miranda at (848)932-2928.
     

SUPPLIER CONTACT

  • Saliger-Braun Inc. dba Keylingo Translations of Princeton
  • Telelanguage, Inc.

Gift Cards

CONTRACTED SUPPLIER

SVM is a university-wide supplier that provides gift cards from third parties in varying denominations for major brands, including fast food and casual dining restaurants, retail, travel, and specialty retailers, among others. The list can be viewed on the SVM’s Product Guide. Contract 2019-4141

GENERAL GUIDELINES

Locum Tenens Services

CONTRACTED SUPPLIERS

This is a University-wide contract with multiple agencies to provide Locum Tenens Services including Anesthesiologists, CRNA's, Psychiatrists, and other Specialty Medical Fields. Contract 2018-3554

  • Alumni Staffing, LLC
  • Cell Staff
  • Consilium Staffing, LLC
  • Echo Locum Tenens
  • Jackson & Coker
  • Locum Tenens.Com
  • Medical Doctors Associates
  • MSI Systems Corporation dba Medical Search International
  • Physician’s Practice Enhancement, LLC
  • Staff Care, Inc.
  • THMED, LLC dba Medestar

GENERAL GUIDELINES

  • Each department/business unit will be responsible for requesting locum tenens services through the Suppliers listed above.
  • Within three (3) business days of receipt of the request, the Supplier shall submit to the requesting department/business unit resumes and references of at least three (3) potential candidates that have been pre-screened for review.   Pre-screening by the Supplier shall be done to ensure that candidates meet the minimum criteria requirements of the position requested as detailed in the position descriptions.  Prescreening would include requirements similar to OIG (Office of Inspector General) and GSA (General Services Administration).
  • In some instances, the Supplier(s) may be asked to meet with a department staff member to discuss the recruitment before a candidate is selected. 


SUPPLIER CONTACT

Marketing and Communications (ACE Program)

CONTRACTED SUPPLIER

University Communications and Marketing has recently launched the Access to Communication (and marketing) Experts (ACE) program that provides units easy access to suppliers who have contracts in place with the university and who have been trained on Rutgers brand assets and on the university’s communications and procurement policies.

The categories are:  

  • Advertising Strategy/Media Buying
  • Communications Messaging and Strategy
  • Graphic Design
  • Market and Audience Research
  • Marketing Campaigns
  • Marketing Writing/Editing
  • Photography
  • Public Relations
  • Video/Filming
  • Website Design and Development


GENERAL GUIDELINES

  • Units must contact University Communications and Marketing for a list of contracted suppliers. 
  • For acquisition of services, units must follow the ACE process outlined on the ACE Process webpage within University Communications and Marketing. 


UNIVERSITY COMMUNICATIONS AND MARKETING/PROCUREMENT CONTACTS

Rebecca Boucher
Senior Director
Brand and Marketing
University Communications and Marketing
contactus@ucm.rutgers.edu

Kathryn Kuhnert
Strategic Sourcing Manager
University Procurement Services
strategicsourcing@finance.rutgers.edu

Moving and Relocation

CONTRACTED SUPPLIER

Rutgers University has entered into contracts with the following contracted suppliers to provide moving and relocation services to the university.

In order to secure the Rutgers contracted rate, you must contact the representative for corresponding supplier.

  • North American Van Lines (A-1Freeman)
  • United Van Lines (Armstrong Relocation or East End Corrigan)
  • Allied Van Lines (Allied Van Lines or Siracisa Moving & Storage)
  • Mayflower (UniGroup)

GENERAL GUIDELINES

  • HOW TO ENGAGE A SUPPLIER:
    • The new employee or the unit (on behalf of the new employee) must contact one of the contracted suppliers listed below and obtain quotes/estimates for the move.
    • If the estimate is under $10,000.00, the unit must create a Quick Order in RU MARKETPLACE.  Please note, Quick Orders cannot be modified.
    • If the estimate is over $10,000.00, the unit must create a Requisition for a Purchase Order in RU MARKETPLACE using the Service Request Form.

PROCUREMENT CONTACT

Please contact the help desk. They will connect you to a Category Analyst who will help you navigate this process.
848-932-4375

SUPPLIER CONTACT: Domestic

  • North American Van Lines
    In order to secure the Rutgers contracted rate, the representative listed below must be contacted:
    • ​A-1Freeman -Reference E & I contract number CNR-01259
      Account Representative - Paul Stoltenberg
      Phone: 800.994.1773
      eandi@a-1freeman.com
      5001 US Highway 30 West
      Fort Wayne, IN 46801
  • United Van Lines
    In order to secure the Rutgers contracted rate, the representative listed below must be contacted:​
    • ​Armstrong Relocation -Reference E & I contract number CNR-01267
      Account Representative - John D. Silvernail
      Phone: 585-749-1643 Fax: 918-628-1427
      jsilvernail@goarmstrong.com
      1900 N. Indianwood Avenue. Ste. B
      Broken Arrow, OK 74012

       
    • East End Corrigan-Reference E & I contract number CNR-01267
      Account Representative -Tammy Rockbrune
      Phone: 800-677-8305
      trockbrune@corriganmoving.com
      150 Jarley Road
      Rochester, New York 14623    
  • Allied Van Lines
    In order to secure the Rutgers contracted rate, the representative listed below must be contacted:
    • Allied Van Lines - Reference E & I contract number CNR-01259
      Strategic Account Manager - Jamie Shull
      Phone: 260-429-1130
      jamie.shull@alliedvan.com

       
    • Siracisa Moving & Storage - Reference E & I contract number CNR-01259
  • Mayflower
    In order to secure the Rutgers contracted rate, the representative below must be contacted:
    • UniGroup - Reference E & I contract number CNR-01257
      1-800-845-6327
      EIcoop@mayflower.com
      One Premiere Drive
      Fenton, MO 63026

SUPPLIER CONTACT: International

  • Serva Worldwide 
    • Siracisa Moving & Storage - Reference E & I contract number CNR01259  
      All move request go to orders@siracusamoving.com  for assignment of International Team and confirmation /assignment of new orders for process to begin.
    • A-1 Freeman - Reference E & I contract number CNR01259
      All moves go through their E&I National Service Center


 

Temporary Staffing Agencies 

CONTRACTED SUPPLIERS

Rutgers University has entered into contracts with the following contracted suppliers to provide temporary staffing services to the university.

  • Adecco USA, Inc. - specializes in Administrative, Medical/Allied Health, Dining/Environmental Services, Creative & Marketing, Information Technology & Engineering, Accounting & Finance, https://www.adeccousa.com
     
  • Robert Half International, Inc. - specializes in finance, accounting, administrative, administrative healthcare, technology, marketing, advertising and creative design positions, https://www.roberthalf.com
     
  • US Tech Solutions - provides talent on-demand services in the areas of information technology, engineering, education and professional administrative services, including medical administration, https://www.ustechsolutions.com
     
  • YOH Services, LLC. - specializes in information technology, engineering, accounting and finance, healthcare and administrative positions, http://www.yoh.com


GENERAL GUIDELINES

  • Departments with temporary staffing needs must use one of the preferred contracted suppliers.
  • Departments may request temporary staffing by requesting candidates from all agencies simultaneously or selecting a specific agency or agencies with which they would like to engage for a candidate search. Once you have finalized your search, you will be required to process a requisition to obtain a purchase order for the contracted supplier.
  • Any agency fees connected with a temporary candidate search will be charged to the department initiating the search.
  • Departments currently utilizing a temporary staffing agency that is not a contracted supplier will be provided with a transition period through the end of FY ’18 in order to transfer to a contracted supplier.  Questions regarding the transition period and process should be directed to your assigned HR Consultant or HR Generalist.
  • For more information about the temporary staffing agencies and guidelines, please visit the following link: https://uhr.rutgers.edu/faq-temporary-agencies or contact Yvonne Miranda at 848-932-2928 or via email at mirandyv@finance.rutgers.edu.


SUPPLIER CONTACT

Office Depot - Office Supplies

CONTRACTED SUPPLIER

Office Depot  Contract R17-0010

GENERAL GUIDELINES

Please view the Office Depot Program Benefits

If you need more information, please contact the Office Depot or Procurement contact:

PROCUREMENT CONTACT

​Dennis DeMarino, Associate Director 
Phone: (848) 932-0029
Email: dd780@finance.rutgers.edu

SUPPLIER CONTACT

Kate Griggel
Phone: (856) 325-8001
Email: Kate.Griggel@officedepot.com