Guidelines for Student Awards

Scholarships

A scholarship is generally defined as financial support to aid a student at an educational institution in the pursuit of studies. The student may be either an undergraduate or a graduate. Past, present, or future services are not expected in return for the support. These payments should be processed through the Office of Financial Aid.

Fellowship Grants

A fellowship grant is generally defined as financial support to aid an individual in the pursuit of study or research. Past, present, or future services are not expected in return for the support. These payments should be processed through the Office of Financial Aid.

Prizes and Awards

Prizes and awards are defined as financial support provided in recognition of special skills, achievements, performance, competition, contest, or other criteria. Payments may be used for any purpose (not limited to educational expenses) and are taxable income to the recipient.

Note: If the prize or award won by the student has to be used for educational expenses, the prize or award should be processed through the Office of Financial Aid. Please see the guidelines under Scholarships or Fellowship Grants.

Non-Employment-Related Prizes and Awards

Non-employment-related (academic) prizes and award payments are processed through Accounts Payable. Departments should prepare a check request for the student award payment and provide a description of the nature of the prize or award.

Note: Academic prize and award payments for student employees must go through the Office of Payroll Services.

Employment-Related Prizes and Awards

Employment-related prizes and awards (e.g., outstanding student worker) are processed through the Office of Payroll Services.

Stipends

A stipend is defined as a fixed sum of money paid periodically for services or to defray expenses. Like a prize, these payments generally fall into two broad categories:

  • Stipends in the nature of scholarship or fellowship: These payments should be processed through the Office of Financial Aid.
  • Stipends NOT in the nature of scholarship or fellowship: The payment in this category is considered to be wages or salary paid for services rendered.

Non-Employment-Related Stipends

Non-employment-related stipends are processed through Accounts Payable.

Employment-Related Stipends

Employment-related stipends are processed through the Office of Payroll Services.