Initiate a Check Request

WHEN DO I USE A CHECK REQUEST?

Certain goods or services don’t require an Internal Purchase Order (IPO) or a purchase order, such as subscriptions, refunds, and honorarium.   Similar to a purchase order, a check request has to be initiated prior to receiving these goods or services.  Reference the check request matrix to see if your good or service can be paid by check request. 

If the purchase cannot be paid by check request, review the Make a Purchase process to determine the best payment method.

HOW DO I SUBMIT A CHECK REQUEST?

1.  Confirm that your good or service can be paid by check request.

2.  Once confirmed, complete the Check Request Form in RU Marketplace.

3.  If the payee is not in the system, complete and submit the New Supplier Request Form in RU Marketplace.

4.  Submit the Check Request Form.  If you are paying by wire transfer, you must follow the Wire Transfer process
     after completing this form.

5.  Track the check request status in RU Marketplace.  Status can be checked by inputting a
​      requisition number, purchase order, or invoice number in the search bar on the
​      upper right-hand side of the homepage.   Use the Execute a Document Search job aid
      for assistance.

6.  Accounts Payable prints and mails the check to the payee after departmental approvals.

7.  Vendor receives payment.

 

Related Job Aids and Training
Submit a Check Request 
Execute a Document Search

 

Related Policy
Procurement Policy 20.1.11