Invoices submitted by suppliers are matched with the approved purchase orders generated from the RU Marketplace system, and then paid. Invoices with a valid University purchase order are only accepted through email. Paper invoices will not be accepted.
Invoices submitted to email@example.com must have the following:
- Reference a valid Rutgers University purchase order. Invoices submitted without a valid purchase order will not be processed.
- Be billed to Rutgers, The State University of New Jersey.
- Have a unique invoice number and invoice date. Duplicate invoice numbers will not be accepted.
- Rutgers ordering and ship-to contact information.
- If taxable and non-taxable items are included on same invoice, separate the total taxable and total non-taxable amounts (preferred).
- Single email attachments (preferred).
File must be one of the following file types: .PDF, .DOC/.DOCX, .TIF/.TIFF or .JPEG/.JPG.
Please do not send inquires or duplicate invoices to firstname.lastname@example.org. This is an invoice processing address that does not respond to email inquiries.
Units, be sure to:
- Have enough funds on the purchase order
- Complete a purchase order before the supplier delivers the good or service
- Receive the good or service before the supplier sends AP an invoice
- Remind the supplier to send invoices directly to AP
- Respond to our request to review invoices via Comments
Rutgers University standard payment terms are dependent on the payment method and are from the invoice date, unless the supplier has a signed contract with different terms. Any exception(s) to these terms must be reviewed and approved by Procurement. Requests must come from a Rutgers unit head, and not the supplier.