Invoices submitted by suppliers are matched with the approved purchase orders generated from the RU Marketplace system, and then paid. Invoices with a valid University purchase order are only accepted through email. Paper invoices will not be accepted.

Invoices submitted to accountspayable@finance.rutgers.edu must have the following:

1. Reference a valid Rutgers University purchase order. Invoices submitted without a valid purchase order will not be processed.
2. Be billed to Rutgers, The State University of New Jersey.
3. Have a unique invoice number and invoice date. Duplicate invoice numbers will not be accepted.
4. Rutgers ordering and ship-to contact information.
5. If taxable and non-taxable items are included on same invoice, separate the total taxable and total non-taxable amounts (preferred).
6. Single email attachments (preferred).

File must be one of the following file types: .PDF, .DOC/.DOCX, .TIF/.TIFF or .JPEG/.JPG.

Please do not send inquires or duplicate invoices to accountspayable@finance.rutgers.edu. This is an invoice processing address that does not respond to email inquiries.

Units, be sure to:

• Have enough funds on the purchase order
• Complete a purchase order before the supplier delivers the good or service
• Receive the good or service before the supplier sends AP an invoice
• Remind the supplier to send invoices directly to AP
• Respond to our request to review invoices via Comments

PAYMENT TERMS

Rutgers University standard payment terms are dependent on the payment method and are from the invoice date, unless the supplier has a signed contract with different terms. Any exception(s) to these terms must be reviewed and approved by Procurement. Requests must come from a Rutgers unit head, and not the supplier.