We process invoices to vendors, non-payroll payments for faculty, staff, and students, void and reissue payments, and maintain fiduciary responsibility for university funds.
It must be labeled as an invoice (quotes and pro forma invoices are not accepted)
A valid Rutgers University purchase order number listed on the invoice itself (invoices submitted without a valid purchase order will not be processed)
Bill to "Rutgers, The State University of New Jersey"
A unique invoice number and an invoice date (duplicate invoice numbers and invoices without dates will not be accepted)
Rutgers ordering and ship-to contact information
The supplier's remit to address
A description of the goods or services
The total amount due
If taxable and non-taxable items are included on same invoice, separate the total taxable and total non-taxable amounts (preferred)
File must be one of the following file types: .PDF, .DOC/.DOCX, .TIF/.TIFF or .JPEG/.JPG." (excel is not acceptable)
What is the difference between scholarships, fellowships, prizes & awards and non-qualifying scholarships?
Check requests are used to request payment for certain expenses that do not require the involvement of purchasing support. See Non-PO Transactions. For specifics on the process and required documentation, please visit the check request page.
Are reimbursements processed through my paycheck taxed?
There are no tax implication for expense reimbursements processed in Concur. Concur reimbursements are not processed through your paycheck. Relocation reimbursements are typically processed through payroll and may be taxed. Please visit Process an Employee Relocation Reimbursement for more information.
Expenses that are over one year old have to be processed through payroll and are taxable.
