Concur Travel and Expense
Concur Travel and Expense is now live, replacing the Oracle Expense system. To access the new system, please log in to your myRutgers Portal and search for Concur Travel & Expense app.
Concur Travel & Expense combines the existing Rutgers Online Travel Booking Tool with a new expense management system designed to improve expenses incurred using university travel and purchasing cards while also simplifying the reimbursement process for university-related purchases made using personal funds.
Concur Travel and Expense is a fully automated, end-to-end, customer-focused travel and expense solution that:
- Facilitates the completion of travel-related expense reimbursements
- Allows on-the-go capabilities through user-friendly mobile applications
- Provides pre-populated expense reports
- Enables travel and expense policy compliance, and
- Improves the university travel card program
To prepare for the new expense management system, you can
Join open office hours
View training videos and job aids
To learn about the project, view this project overview video (1:47m)
OPEN OFFICE HOURS
Virtual open office hours are also available for Rutgers staff and faculty to pop in and obtain answers to any questions about the new platform.
Date | Time | Meeting Link |
July 2 | 10:00AM - 12:00PM | Completed |
July 3 | 2:00 - 4:00PM | Completed |
July 9 | 2:00 - 4:00PM | Completed |
July 12 | 1:00 - 3:00PM | Completed |
July 16 | 1:00 - 3:00PM | Completed |
July 25 | 10:00AM - 12:00PM | Completed |
July 31 | 1:00 - 3:00PM | Zoom Link |
August 6 | 10:00AM - 12:00PM | Zoom Link |
August 13 | 10:00AM - 12:00PM | Zoom Link |
September 4 | 1:00 - 2:00PM | Zoom Link |
October 3 | 2:00 - 3:00PM | Zoom Link |
TRAINING VIDEOS
System Overview and Set Up
General Concur System Training
- Introducing Concur Expense
- Acting as a Delegate
- Activating E-Receipts
- Reviewing and Approving an Expense Report
Rutgers-specific Training
Creating Requests and Expense Reports
Preparing and Submitting Expense Reports
General Concur System Training
- Working with Available Receipts
- Allocating Expenses
- Itemizing Nightly Lodging Expenses
- Itemizing Expenses
- Entering a Personal Car Mileage Expense
- Adding Attendees to an Expense
- Correcting and Resubmitting an Expense Report
Rutgers-specific Training
Managing University Cards
JOB AIDS
General
Request
Expense
Approving Requests and Expenses