Concur Travel and Expense

Concur Travel and Expense is now live, replacing the Oracle Expense system. To access the new system, please log in to your myRutgers Portal and search for Concur Travel & Expense app.

Concur Travel & Expense combines the existing Rutgers Online Travel Booking Tool with a new expense management system designed to improve expenses incurred using university travel and purchasing cards while also simplifying the reimbursement process for university-related purchases made using personal funds. 

Concur Travel and Expense is a fully automated, end-to-end, customer-focused travel and expense solution that:

  • Facilitates the completion of travel-related expense reimbursements  
  • Allows on-the-go capabilities through user-friendly mobile applications  
  • Provides pre-populated expense reports 
  • Enables travel and expense policy compliance, and
  • Improves the university travel card program  

To prepare for the new expense management system, you can

Register for training sessions

Join open office hours

View training videos and job aids

To learn about the project, view this project overview video (1:47m)

 

TRAINING SESSIONS

Register for a virtual training session to learn more about and how to use the new Concur Travel and Expense system. 

Course Description Audience Date Time  Register 

Intro to Concur

A brief introduction of the new Concur Expense Management system All Rutgers Users June 25

1:00 - 2:00PM

Completed
July 1

9:00 - 10:00AM

Register Now
July 11

11:00 - 12:00PM

Register Now 

Updating Your Profile

Updating your profile in Concur Expense All Rutgers Users June 26

9:30 - 10:30AM

Completed
July 1

3:00 - 4:00PM

Register Now
July 8

1:00 - 2:00PM

Register Now 

Managing Expenses

How to create a travel expense report from Request, a non-travel report and reconcile university card transaction expenses All Rutgers Users June 25

3:00 - 4:00PM

Completed
July 1

1:00 - 2:00PM

Register Now
July 9

9:30 - 10:30AM

Register Now 

Using Request

Using request for travel pre-approval, cash advance requests, and credit card applications/limit changes All Rutgers Users June 26

3:00 - 4:00PM

Completed
July 2

1:30 - 2:30PM

Register Now
July 9

1:00 - 2:00PM

Register Now 

Credit Card Request

How to apply for a credit card, adjust limits, and other card functions. All Rutgers Users June 27

11:00 - 12:00PM

Completed 
July 10

11:00 - 12:00PM

Register Now

Using the Mobile App

How to use the Concur Mobile app for creating, submitting, and approving expense reports and pre-trip travel requests All Rutgers Users June 27

10:00 - 10:30AM

Completed
July 3

11:00 - 11:30AM

Register Now
July 10

1:00 - 1:30PM

Register Now 

Acting as a Delegate

How to set up a delegate and act as a delegate in Concur Delegates
(someone who can perform work on behalf of another user)
June 26

1:00 - 1:30PM

Completed 
July 1

11:00 - 11:30AM

Register Now
July 8

3:00 - 3:30PM

Register Now 

Approvers
(Finance and PMS)

How approvers review and approve expense reports and pre-trip travel requests Approvers June 27

2:30 - 3:15PM

Completed
July 3

1:00 - 1:45PM

Register Now
July 10

3:00 - 3:45PM

Register Now 

OPEN OFFICE HOURS

Virtual open office hours are also available for Rutgers staff and faculty to pop in and obtain answers to any questions about the new platform.

Date Time Meeting Link
July 2 10:00 - 12:00PM Zoom Link
July 3 2:00 - 4:00PM Zoom Link
July 9 2:00 - 4:00PM Zoom Link
July 12 1:00 - 3:00PM Zoom Link
July 16  1:00 - 3:00PM Zoom Link
July 25 10:00 - 12:00PM Zoom Link
July 31 1:00 - 3:00PM Zoom Link
August 6 10:00 - 12:00PM Zoom Link
August 13 10:00 - 12:00PM Zoom Link
September 4 1:00 - 2:00PM Zoom Link
October 3 2:00 - 3:00PM Zoom Link

TRAINING VIDEOS

JOB AIDS

Approving Requests and Expenses