Concur Expense Management

We are pleased to announce that Concur Expense Management will replace the Oracle Expense system beginning July 1, 2024. Concur Expense Management is a fully automated, end-to-end, customer-focused travel and expense solution. 

The new Concur Expense Management platform:

  • Facilitates the completion of travel-related expense reimbursements  
  • Allows on-the-go capabilities through user-friendly mobile applications  
  • Permit travelers to upload receipts at any point during travel 
  • Provides pre-populate expense reports 
  • Improves the university travel card program    
  • Improves travel and expense policy compliance

Concur Expense Management Video

TRAINING SESSIONS

Register for a virtual training session to learn more about and how to use the new Concur Expense Management system. 

Course Description Audience Date Time  Register 

Intro to Concur

A brief introduction of the new Concur Expense Management system All Rutgers Users June 25

1:00 - 2:00PM

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July 1

9:00 - 10:00AM

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July 11

11:00 - 12:00PM

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Updating Your Profile

Updating your profile in Concur Expense All Rutgers Users June 26

9:30 - 10:30AM

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July 1

3:00 - 4:00PM

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July 8

1:00 - 2:00PM

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Managing Expenses

How to create a travel expense report from Request, a non-travel report and more All Rutgers Users June 25

3:00 - 4:00PM

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July 1

1:00 - 2:00PM

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July 9

9:30 - 10:30AM

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Using Request

Using request for travel pre-approval, cash advance requests, and credit card applications/limit changes All Rutgers Users June 26

3:00 - 4:00PM

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July 2

1:30 - 2:30PM

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July 9

1:00 - 2:00PM

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Credit Card Request

How to apply for a credit card, adjust limits, and other card functions. All Rutgers Users June 27

11:00 - 12:00PM

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July 10

11:00 - 12:00PM

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Using the Mobile App

How to use the Concur Mobile app for creating, submitting, and approving expense reports and pre-trip travel requests All Rutgers Users June 27

10:00 - 10:30AM

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July 3

11:00 - 11:30AM

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July 10

1:00 - 1:30PM

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Acting as a Delegate

How to set up a delegate and act as a delegate in Concur Delegates
(someone who can perform work on behalf of another user)
June 26

1:00 - 1:30PM

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July 1

11:00 - 11:30PM

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July 8

3:00 - 3:30PM

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Approvers
(Finance and PMS)

How approvers review and approve expense reports and pre-trip travel requests Approvers June 27

2:30 - 3:15PM

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July 3

1:00 - 1:45PM

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July 10

3:00 - 3:45PM

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OPEN OFFICE HOURS

Virtual open office hours are also available for Rutgers staff and faculty to pop in and obtain answers to any questions about the new platform.

Date Time Meeting Link
July 2 10:00 - 12:00PM Zoom Link
July 3 2:00 - 4:00PM Zoom Link
July 9 2:00 - 4:00PM Zoom Link
July 12 1:00 - 3:00PM Zoom Link
July 16  1:00 - 3:00PM Zoom Link
July 25 10:00 - 12:00PM Zoom Link
July 31 1:00 - 3:00PM Zoom Link
August 6 10:00 - 12:00PM Zoom Link
August 13 10:00 - 12:00PM Zoom Link
September 4 1:00 - 2:00PM Zoom Link
October 3 2:00 - 3:00PM Zoom Link


Resources

KEY DATES & DEADLINES

Date Action

June 1
  • All expense reports for currently overdue cash advances should be submitted.
  • Note: Open balances owed to the university must be paid by this date. After this deadline, any remaining cash advance balances will be moved to the new system, Concur, and applied to future expense reports.

June 14
  • All cash advance requests for travel before July 31 and expense reports must be approved in the current system on June 14 by 5:00 pm.
  • Note: After that date, you will not have access to the current expense management system. If you miss this deadline, you must wait to submit any outstanding expenses in Concur when it becomes available.


June 17 - 22

  • Rutgers travel must be booked by contacting the Rutgers-approved travel agency via email or phone; the Rutgers Travel Online Booking Tool will be unavailable. 

July 1
  • Launch of new expense management system