Concur Travel and Expense
Concur Travel and Expense is now live, replacing the Oracle Expense system. To access the new system, please log in to your myRutgers Portal and search for Concur Travel & Expense app.
Concur Travel & Expense combines the existing Rutgers Online Travel Booking Tool with a new expense management system designed to improve expenses incurred using university travel and purchasing cards while also simplifying the reimbursement process for university-related purchases made using personal funds.
Concur Travel and Expense is a fully automated, end-to-end, customer-focused travel and expense solution that:
- Facilitates the completion of travel-related expense reimbursements
- Allows on-the-go capabilities through user-friendly mobile applications
- Provides pre-populated expense reports
- Enables travel and expense policy compliance, and
- Improves the university travel card program
To use the new expense management system, you can
View training videos, job aids, and frequently asked questions
To learn about the project, view this project overview video (1:47m)
To learn about some of the features of the new system, view this video.
TRAINING VIDEOS
System Overview and Set Up
General Concur System Training
- Introducing Concur Expense
- Acting as a Delegate
- Activating E-Receipts
- Reviewing and Approving an Expense Report
Rutgers-specific Training
- Intro to Concur (pre-recorded online training session)
- Updating Your Profile (pre-recorded online training session)
- Managing Alerts
- Overview of Managing Expenses
- Using the Mobile Application (pre-recorded online training session)
- Acting as an Approver (pre-recorded online training session)
- Acting as a Delegate (pre-recorded online training session)
Creating Requests and Expense Reports
Preparing and Submitting Expense Reports
General Concur System Training
- Working with Available Receipts
- Allocating Expenses
- Itemizing Nightly Lodging Expenses
- Itemizing Expenses
- Entering a Personal Car Mileage Expense
- Adding Attendees to an Expense
- Correcting and Resubmitting an Expense Report
Rutgers-specific Training
Managing University Cards
JOB AIDS
General
Request
Expense
Approving Requests and Expenses