News and Announcements

Please click the title of the story for full details.

March 2019

Procurement Days

We are excited to announce the University Procurement Services monthly “Procurement Days”. Subject matter experts will be available at these meetings to answer any questions. Scheduled Procurement Dates.

January 2019

2019 IRS Personal Car Mileage Rate Change and 2019 Meal Per Diem Rate

Please be advised that the Internal Revenue Service (IRS) has issued the 2019 standard mileage rates. The new mileage rates are applicable to expenses incurred on or after January 1, 2019. The 2019 meal per diem rates are available on the Procurement website. These rates have been updated recently and should be used when determining the meal per diems.

January 2019

New Partnership with SVM for Gift Cards

We are pleased to announce a new university-wide agreement with SVM LP for the issuance of gift cards.  SVM's products include gift cards for major gasoline brands, fast food and casual dining restaurants, retail, travel, and specialty retailers.

The University's new partnership with SVM LP allows for a more streamlined ordering process.

Important Changes
Effective January 1, 2019, University Treasury will no longer be issuing gift cards.  All purchases of gift cards must be issued through a check request.  Appropriate documentation must be attached to the check request requisition for processing and payment.  For more information, please visit the Strategic Supplier Contracts page.


December 2018

Wire Payment Notification

Last Friday, we sent a note to all RU Marketplace users regarding a change in process for wire payments.

December 2018

Express Mail and Packaging Services Instructions

UPS is the preferred supplier for express mail and package services. UPS will provide the campus community with significantly discounted rates, ranging up to 35% off current express mail and package delivery. Click the title for Express Mail and Packaging Instrucitons.

December 2018

Amazon Marketplace Update

As of December 1, 2018  University Procurement Services has restored functionality; New orders may be placed in the Rutgers Amazon Business Portal. 

November 2018

Amazon Marketplace Notification

University Procurement Services has detected suspicious activity on the University’s Amazon account.  As a result, we have temporarily suspended the functionality to place new orders in the Rutgers Amazon Business Portal.

November 2018

New UPS contract Award

We would like to make you aware that the FedEx contract, which was competitively awarded by the purchasing cooperative E&I Cooperative Services, has expired.  E&I Cooperative Services has awarded the new contract to UPS. 

October 2018

Changes to the Management of AT&T Cell Phones/Devices

Starting in October, AT&T cellular device management will be managed by OIT Reporting and Billing. This change is expected to streamline and simplify cellular device management at Rutgers.

August 2018

Ready Refresh Water Orders

To ensure correct billing from the vendor ReadyRefresh, all requisitions for this supplier must be submitted on a Service Request, with your respective account information included.  DO NOT USE Quick Order or Goods Request forms.  Any questions, please contact Maryse Bloom, Senior Category Analyst (848-932-0065).

August 2018

Roadshow Highlights

This summer the procurement office embarked on a series of roadshow throughout campus to educate the university regarding changes in the buying process.

July 2018

Procure-to Pay & Expense Management Training Courses

University Procurement Services has created a series of subject-specific classes for RU Marketplace and Oracle Expense. A detailed listing of all course offerings from March through mid-June, including descriptions and dates, is available on the University Procurement Services Training and Resources page.

July 2018

Ordering Specification for Addgene, Thomas Scientific and VWR

Please be advised there have been changes  in the ordering process for Addgene, Thomas Scientific and VWR. please review the ordering specification list.

July 2018

Revised Travel and Business Expense Policy (40.4.1)

The Travel and Business Expense Policy (40.4.1), was approved by the Executive Vice President for Finance and Administration, and University Treasurer, and is effective as of July 1, 2018.

July 2018

Changes to the Documents and Forms

The changes listed below are reflective of the needs of Rutgers in order to ensure compliance with Uniform Guidance and with University requirements. 

June 2018

Procurement Policy and Procedure Changes

We informed business managers across the university about the availability of new and updated documents and forms. These and other changes are being made following the recently approved Procurement and Payment Policy 20.1.11, and the July 1, 2018 effective date for Uniform Guidance, the rules and regulations that govern the administration of federally funded grants. The University Procurement Services Procedures Manual and accompanying work instructions are posted on our website.

May 2018

Important Chart of Accounts Update

Beginning May 7, 2018 only valid U-D-O combinations will be allowed in RU Marketplace.
Beginning July 1, 2018 only valid chart string combinations will be allowed in RU Marketplace.
Learn more about the chart of accounts initiative for FY19.

April 2018

New Non-Purchase Order Process Simplifies Payment

In response to campus feedback over the past several months, University Procurement Services is implementing a process that allows units to track non-purchase order (non-PO) submissions in RU Marketplace, effective Monday, April 9.  This change is a part of University Procurement Services’ larger effort of continuous improvement.

April 2018

Change in Enterprise Car Rental Booking Process

The University has been notified that suspicious activity has been detected on our Enterprise car rental account. Therefore, we have temporarily disabled the Enterprise link that was on the “Booking Travel” page on the University Procurement Services website.  We are currently working with Enterprise to deploy a revised process.