Initiate an RFP

What is the Request for Proposal (RFP) Process?

Initiating an RFP

If the potential purchase price for goods and services will be more than $50,000 and is not a sole sourced good or service, contact the appropriate category team, who will work on getting formal bids from multiple suppliers, and start the RFP process.   

To initiate a Request for Proposal (RFP) with University Procurement Services, please complete the Rfx form which is available in RU Marketplace in the Shared Forms Folder under Supplemental Forms. 

Alternatively, complete the RFx Intake Form and submit to the appropriate Category Manager.

When completing the RFx form, you should provide:

•  a budget
•  a detailed scope of work
•  suggested suppliers
•  evaluation committee members
•  a single point of contact to work with Procurement

Upon submittal in RU Marketplace, the RFx form will be routed to the appropriate Category Manager who will assign a member of the buying staff to work directly with you or the departmental contact through the RFP process.

Related Policy
Procurement Policy 20.1.11 (PDF)

After the RFx Form Submittal

Once the RFx form is received and assigned to a buying staff member, that person will work with you or the department contact on the following:

Pre-Bid Development

•  any scope of work that needs to be refined
•  evaluation criteria
•  focus team creation
•  relevant dates (RFP issue date, due date of questions, RFP due date, etc.)
•  scorecard development

After Bid Return

•  Set up of Sakai site for proposal review (buying staff)
•  Review of proposals (with focus team)
•  Supplier oral presentations (with focus team)
•  Supplier evaluation and selection (with focus team)
•  Negotiations
•  Contract creation

Related Policy
Procurement Policy 20.1.11 (PDF)