As we approach the end of the 2025 calendar year and the holiday season, please note that in alignment with the university holiday and closings schedule, University Procurement Services (UPS) staff will not be available from Thursday, December 25, 2025, through Thursday, January 1, 2026. For emergency inquiries during this break, please email procureyearend@finance.rutgers.edu. This inbox will only be actively monitored during the year-end close period. 

Key Dates to Keep in Mind:

• Monday, December 1, 2025: Last day for RU Marketplace users to submit requisitions that do not require signatures. Requisitions submitted after this date will be processed on a first-in, first-out basis and may not be completed before the university holiday break.
• Thursday, December 18, 2025: Last day to submit requisitions, check requests, non-PO (purchase order) uploads, and prepayment requests. Please note that pricing in 2026 may be subject to change.
• Tuesday, December 23, 2025: Final day for calendar year-end payments on approved invoices up to and including the due date of January 8, 2026.
• Tuesday, January 6, 2026: First day after the holiday break that Accounts Payable will resume its normal Tuesday/Thursday payment runs.
   

Please Note:

• Purchasing requisitions via punchout and quick orders will still be issued; however, any requisitions requiring UPS review and approval, such as goods and service orders, will NOT be processed until after the break.
• Invoices, check requests, non-PO uploads, and expense reports may be submitted but will NOT be processed until after the break.