Process an Employee Relocation Reimbursement

An employee relocation typically takes place when the University hires new faculty and staff from other locations.

  • For general relocation questions, contact your human resources representative.
  • For questions about qualified and non-qualified expenses, contact Tax Services for additional guidance​.

The following steps provide the process for expensing an employee relocation.

1. Read the Employee Relocation Policy 60.1.6 (PDF).

2. Know which moving expense reimbursements are considered qualified and non-qualified by referring to section G of the Employee Relocation Policy 60.1.6. (PDF). Contact Tax Services for additional guidance.

3a. Qualified expense reimbursements (paid by the employee): Submit the expense report in Oracle Expense Management, accessible through the myRutgers Portal. Consult the Enter and Submit Expense Reports and the​ How to Create Expense Reports job aids for assistance.

3b. Qualified expenses (paid by the department): Follow the Make a Purchase process to issue purchase orders (hire a moving company).

3c. Non-qualified expense reimbursements: Complete the Taxable Moving Expense Reimbursement Form (PDF). Submit to the Office of Payroll Services.

Related Job Aids and Training 

Related Policy
Employee Relocation Policy 60.1.6 (PDF)